February 14th, 2018 BOE Meeting
February 16, 2018
Minutes of the board meeting are not official until after approval at the next regularly scheduled board
meeting.
USD 511 Board of Education met in regular session on February 14th 2018 at 6 p.m. Members present
were Rogena Grigsby, Roger Goodman, Tye McDaniel, Brett Traffas, and Jolene Peterson. Guest present
were Cindy Warren, Alan Allenbach, and Britt Hedlund.
Acting president Rogena Grigsby called the meeting to order at 6 p.m.
The Pledge of Allegiance was recited by all in attendance.
Britt Hedlund, T2C coordinator, met with the board about the T2C program. Hedlund updated the board
on luncheons that had been held so far and those that remain for the year. She discussed job shadows
as being targeted for juniors, the EMT class in the fall, and the current CNA and HHA classes being
offered. Hedlund also reported on a financial literacy program that was coming up for freshmen in the
last 9 weeks, a trip 2 Wichita to the Workforce Alliance and a tour of Wichita Area Technical College on
March 12th for freshman. Hedlund is currently working on a summer job fair. Hedlund left the meeting
at 6:17 p.m.
Alan Allenbach, Citizens State Bank met with the board concerning financial literacy. Allenbach informed
the board that our local bank is graded on community relations he stated in the past that the bank has
come to the school to discuss having a financial literacy program and was told there was no interest or
need. However, this year it was decided to use Banc Central for a financial literacy program. Allenbach
asked in the future if we would give the local bank the same consideration as they are capable of
providing us with a financial literacy program. A brief discussion resulted in the board being unaware of
the bank proposing a financial literacy program other than the EverFi program that had been purchased
for the school through the Harper County Community Foundation. The board agreed with Allenbach and
in the future the local bank will receive the same consideration. Allenbach left a meeting at 6:23 p.m.
Goodman motioned and McDaniel seconded to approve the agenda. 5-0, motion carried.
Peterson moved and McDaniel seconded to approve the consent agenda. 5-0, motion carried. A brief
conversation was held concerning the microfiche machine and converting microfiche records to a digital
format.
Special education - Mr. Keller reported on a meeting for SCKSEC held with Gary Sechrist of KASB to help
with board issues. He reported that the cooperative was doing a good job of communicating recently.
Curriculum - Mrs. Warren was asked by Mr. Keller to create and present a book rotation for high school
books. Mrs. Warren reached out to junior high and high school teachers and presented a list to the
board of current books with years published, condition and most recent updated standards from the
state for each subject. A discussion was held about books the board asked if a possible rotation could be
created from the presented list for a future board meeting.
Technology nothing at this time
Summer Recreation Soccer sign ups have been sent home
Transportation log reviewed
Budget summary Mr. Keller discussed the percentages and transfers left to be made.
Wellness Center - A clock was purchased for the Wellness Center by the school and the wellness center
committee. Mr. Keller reported that the rest of the LED bulbs have come in and will be installed shortly.
Old business
Foreign Exchange Students: Information was gathered from various districts and presented to the board;
nothing was decided at this time.
New business
Bubsy Ford and Reimer Audit - An audit proposal was presented from the accounting company for a 1-
year agreement or a 3-year agreement proposal. McDaniel moved and Peterson seconded to accept the
audit proposal for the 3-year agreement. 5-0, motion carried. A proposal for Budget assistance was also
presented from the audit firm. Goodman moved and Peterson seconded to accept the proposal for
Budget assistance if needed. 5-0 motion carried
Calendar: Mr. Keller presented a one-page school year calendar for the 2018/2019 school year. After
discussion the item was tabled. S
Superintendent contract: tabled.
Board Comments
Peterson questioned a uniform rotation. Mr. Keller gave the board a list of uniforms and when they
were last purchased. The board asked to have the list revamped as what is considered highest need and
create a possible rotation of how to purchase these uniforms to get them updated. Mr. Keller reminded
the board that uniforms can be purchased from capital outlay.
Administration
Mr. Keller reported on a gas leak that was found February 12th resulting in an evacuation of the building
and eventually closure for the day. Black Hills Energy was called out to investigate a gas smell. Their
arrival time was 2 hours, but did result in finding a small gas leak. Eck Electric was called in and repaired
the stove that was part of the problem. Mr. Keller also reported that he had met with the city about
repairing the water line outside of the school over spring break he informed the board that the city
superintendent would consider it, if it was warm enough that it could be done properly. He also
reported that the coach bus will be going into the shop to be equalized during the open week between
high school's final regular-season game and sub-state beginning. The fire marshal was in the building,
citing only minor issues. Mr. Keller is scheduling a meeting with Susan Gammill, Head of Maintenance
and Brett Ricke, Head of Transportation and Grounds to review the final report and begin fixing areas
where issues were found. Mr. Keller reported that the fiscal audit would take place the week of March
12th.
Goodman moved and Traffas seconded to go into executive session for 5 minutes to discuss
negotiations with the board and Mr. Keller to protect the district's right to confidentiality of its
negotiating position and the public interest. 5-0, motion carried. Meeting to resume at 7:25 pm.
Traffas moved and Peterson seconded to go into executive session for 10 minutes to discuss a specific
position pursuant to the non-elected personal exemption to protect the privacy interest of an
identifiable individual with the board. 5-0, motion carried. Meeting to resume at 7:36 pm.
Traffas moved and Goodman seconded to accept a signed contract from Mike Sanders for the 2018/19
Superintendent position. 5-0, motion carried.
Traffas moved and Peterson seconded to adjourn the meeting at 7:39 pm. 5-0, motion carried.
Meeting adjourned,
Amie Loreg
Clerk of the Board of Education 511
