BOE Minutes - 7/11/16
July 17, 2016
The USD 511 BOE met in regular session on July 11, 2016. In attendance were members Lynda Newberry, Brett Traffas, Tye McDaniel, Eric Dark, and Jolene Peterson. Guests present were Dale Zogelman, Audra Brownlee, and Danton Hilton. Also present was Superintendent Dale Adams, Principal Josh Lanning, and Board Clerk Amie Loreg. President Newberry called the meeting to order at 6pm with all in attendance sighting the pledge of allegiance. Danton HIlton and Audra Brownlee, via video conference, met with the board to give them a look at what the IDL classes will be set up like. Audra explained how the program will be useful not only for courses in the school but can be used for any students who are homebound. She showed what the students would be looking at when entering these classes. There will be 2 hard wired sites for IDL in the building this fall. Danton and Audra left the meeting at 6:08pm.
Dale Zogelman, Protection Shelters, LLC, met with the board about the building of a storm shelter at the district. The shelters are FEMA approved and have grants available that pay 75% of the cost, leaving the school with only 25% of the total cost. He showed pictures of shelters already built by his company and discussed with them, both the building and grant process’. Dale left the meeting at 6:32pm. Dark moved and McDaniel seconded to amend the agenda to remove 9a. Student Tracker and to add items l. Classified Agreements and m. Budget and LOB. 5-0, motion carried. Organization of the Board Dark moved and Traffas seconded to nominate Lynda Newberry as Board President. With no contending nominations, 4-1 (Newberry), motion carried. McDaniel moved and Peterson seconded to nominate Eric Dark as Board Vice President. With no contending nominations, 4-1 (Dark), motion carried. Dark moved and Peterson seconded to appoint Amie Loreg as Clerk and Mandy Traffas as Deputy Clerk. 5-0, motion carried.
Dark moved and McDaniel to appoint Alan Allenbach as Treasurer. 5-0, motion carried. Dark moved and Traffas seconded to approve the Organization for USD 511 list with the following changes: Mileage to state rate of $0.54/mile, meal price changes, remove physical fee from rental fees, and add Jolene Peterson as the board site council/steering committee representative. 5-0, motion carried. Meal Prices were changed as follows: Adults - Breakfast $2.00 and lunch $3.50, Grades 6-8 lunches increased to $2.75, and Grades 9-12 lunches increased to $2.95. K-Grade 5 will remain the same at $2.60. Dark moved and Peterson seconded to approve the consent agenda, to include new hire Andie Dean as Library Aid. 5-0, motion carried.
Special Education: Darlene Wilson will be teaching PreK for the 2016/2017 school year, Mr. Adams will be attending their regular meeting on July 12th. Curriculum: Mr. Adams gave the board a job description for the Transition to Careers job that is open. He commented that at this time there are 14 applicants but expects a few more as the deadline to apply approaches. Interviews will be taking place the end of July with the chosen applicant to start August 15th.
Technology: Nothing at this time.
Summer Rec: A softball tournament was held at the ball fields over the weekend with rec reporting the area was left in good condition.
Transportation Log: reviewed
Budget Summary of Funds : Review of ending balances and transfers
Wellness Center: The floor is scheduled to be redone this month.
Old Business
South Doors: Mag locks were installed. Mr. Adams reported plans to do the same to
the remaining main entrances of the building.
Tornado Shelter: The board would like to move forward in the process, securing a
grant writer for the FEMA grant.
Supplemental Duties: Mr. Lanning reviewed a list of all supplemental duties and spoke about individuals who have shown interest in various ones, giving recommendations. Traffas moved and Dark seconded to approve the list as presented by Mr. Lanning. 5-0, motion carried. Changes from last year include:
Scotty McCartney - Junior High Assistant boys basketball Coach and 8th grade sponsor, Lauren Wheeler - Kindergarten & 1st - 4th Music program, School Play and 7th Grade sponsor, MIke Campbell - Prom sponsor, Amber Wood - 10th grade sponsor, Ali Harbin - Yearbook sponsor and 8th grade sponsor.
Trophy Case: The board agreed to make a donation to cover the remaining cost of the trophy case for the Wellness Center. Newberry said she would find out theamount of the grant received from the Harper County Community Foundation.
Parking lot: Mr. Adams presented bids for concrete, informing the board it was not a cheaper option.
KASB Policies: McDaniel moved and Dark seconded to approve the list of policies as recommended by Mr. Adams. 5-0, motion carried.
Policies approved: EBC, FC, GAAF, GAF, GAOC, GARI, IDAE, JBE, JCDAA,
JCDBB, JDDB, & KGB
Activity Calendar: Traffas moved and Dark seconded to approve the activity calendar as presented. 5-0, motion carried.
Teacher of Alternate Education: Traffas moved and Dark seconded to approve the Teacher of Alternate Education as provided by Mr. Adams. 5-0, motion carried. Storm Damage Updates: Mr. Adams informed the board that some of the items damaged during the May storm had been repaired or replaced. There are items stillneeding repair as well. He also informed the board that John Steinman, sport connections sales rep, had written a letter to EMC insurance on behalf of the school concerning the pole vault mats needing to be replaced due to the storm damage.
SCKSEC Assessments: Mr. Adams presented the board with 2016/2017 assessment schedule as given by SCKSEC.
Dark moved and Peterson seconded to go into executive session with the board and Mr. Adams to discuss non elected personnel for 15 minutes. 5-0, motion carried. Dark moved and McDaniel seconded to extend executive session for 15 minutes. 5-0, motion carried. Dark moved and McDaniel seconded to extend the executive session for 10 minutes. 5-0, motion carried.
Dark moved and Peterson seconded to go into executive session with the board, Mr.Adams, and clerk Amie Loreg for 5 minutes. 5-0, motion carried.Traffas moved and McDaniel seconded to into executive session for non elected personnel with Mr. Adams and the board for 5 minutes. 5-0, motion carried.
Classified Agreements: Dark moved and Traffas seconded to approve the classified pay as presented. 5-0, motion carried.
Budget and LOB: Discussion was held about the need to protect the school by raising mills due to the schools evaluation this year. The long term goal is when the block grant budget is over and a new formula is in place the school should receive more money creating tax relief for residents.
Administration
Mr. Adams reported that he completed the KELI program. He also gave the board a timeline of important dates leading up to the budget being sent to the state. Special meetings will be held in July and August to meet deadlines. Traffas moved and McDaniel seconded to move the August 8th regular meeting to August 15th with the budget meeting to be held at 5:45pm before the regular meeting starts. 5-0, motion carried.
Mr. Lanning discussed the student handbook and that he is going to align graduation requirements with the Individual Plans of Study, he also discussed making changes to the following areas - excessive absences, cell phones to be “stowed away”, and closed lunch policy stating that leaving during 4th hour can result in unexcused absences.
Dark moved and Traffas seconded to adjour at 9:34pm. 5-0, motion carried.
Meeting adjourned,
Amie Loreg, Clerk of the Board
