July BOE Minutes
REGULAR MEETING – July 10, 2017
Minutes of the board meeting are not official until after approval at the next regularly scheduled board
meeting.
The Board of Education of USD #511 met in regular session on Monday July 10 th , 2017 and was called to
order by President Lynda Newberry at 6:00pm. Members present included Jolene Peterson, Tye
McDaniel, Brett Traffas, Rogena Grigsby, and Roger Goodman. Guests present were Kate Hankins. Also
present was Superintendent Charles Keller and Clerk of the Board Amie Loreg.
The Pledge of Allegiance was recited by all in attendance.
President Lynda Newberry recognized guests.
Kate Hankins met with the board as the concessions stand purchaser about a discussion she’s been
having with Prairie Fire coffee company to make their coffee available at games. She stated that coffee,
hot chocolate and cappuccino could all be made available at the football concessions and coffee only at
basketball games. The board had no objection to her moving forward so long as there was no minimum
to order.
Traffas moved and Goodman seconded to approve the agenda. 7-0, motion carried.
Organization of the Board:
McDaniel moved and Peterson seconded to nominate Lynda Newberry as Board President. With no
contending nominations, 5-1 (Newberry), motion carried.
Goodman moved and McDaniel seconded to nominate Rogena Grigsby as School Board Vice President.
With no contending nominations, 5-1 (Grigsby), motion carried.
McDaniel moved and Goodman seconded to appoint Amie Loreg as Board Clerk and Mandy Traffas as
Deputy Clerk. 6-0, motion carried.
Traffas moved and Peterson seconded to appoint Alan Allenbach as Treasurer. 6-0, motion carried.
Goodman moved and McDaniel seconded to adopt the Organizational Detail List with the following
changes. 6-0, motion carried.
Charles Keller be added and Dale Adams and or Joshua Lanning removed as District Truant Officer,
Homeless Children Coordinator, Designated Idle Funds Agent, Title IV, Title IX, Section 504 Coordinator,
Revolving Funds Agent, School Lunch Hearing Official, Title I Program Approval Administrator, Title IV
Program Approval Administrator, Vocational Program Approval Coordinator, Professional Development
Council, and Site Council/Steering Committee.
School Lunch Prices – K-5 $2.75 or $55 monthly, 6-8 $3.00, or $60 monthly, 9-12 $3.10 or $62 monthly,
Adults $3.75 daily or $75 monthly.
Inclement Weather Dates set for March 21, 22, 23 2018
Jolene Peterson to be added and Eric Dark removed from Summer Recreation Committee.
Brett Traffas to be added and Eric Dark removed from Building Committee.
Grigsby moved and Peterson seconded to adopt the Resolution to Establish Home Rule by the Board of
Education. 6-0, motion carried.
Peterson moved and McDaniel seconded to adopt the Resolution for Rescinding Policy Statements
Found in Board Minutes. 6-0, motion carried.
Traffas moved and Goodman seconded to adopt the Resolution to Establish Regular Meeting Dates. 6-0,
motion carried. Meetings will be held at 6:00pm, on Monday, the 2 nd week of the month, in the Board
Room of USD 511.
Grigsby moved and Peterson seconded to approve the consent agenda to include the resignation of
Marci Adams as Junior High Teacher. 6-0, motion carried.
Special Education: Mr. Keller reported that he had attended the Pratt Cooperative meeting with
outgoing superintendent, Dale Adams. He discussed their budget numbers and stated that he would be
attending July’s meeting as well.
Curriculum: nothing at this time
Technology: nothing at this time
Summer Rec: nothing at this time
Transportation Log: nothing at this time
Budget Summary of Funds: The board was presented with final year end numbers of all accounts.
Wellness Center: nothing at this time
Old Business
Roof: Mr. Keller reported that he went on to the roof to have a better understanding of what he would
be discussing with various insurance companies. He took pictures of issues that are, in his opinion,
directly related to the leaking issues throughout the high school building. His biggest finding was that
the AC units lack sealant around them. While on the roof he also discovered that the latest work that
had been done on the elementary end through an insurance claim, by Wray Roofing, has some areas
where dips are allowing water to pool. After discussion and reviewing the bids presented McDaniel
moved and Goodman seconded to accept the bid from Wray Roofing for Metal Roof Maintenance
Repairs and Restoration – Elastomeric Coating for $35,880, contingent upon Wray Roofing agreeing to
fix the pooling from their previous work under warranty. 6-0, motion carried. If a warranty agreement
cannot be reached, Mr. Keller will put out for more bids.
School Calendar: Peterson moved and McDaniel seconded to accept the revised calendar. 6-0, motion
carried. Changes from previously approved calendar are – High School Graduation moved to May 12 th ,
8 th grade Promotion moved to May 15 th , Students last day moved to May 17 th , Teachers last day May 18 th ,
and the end of each nine weeks will be a ½ day.
KASB Policies: Traffas moved and Peterson seconded to approve all of the June 2017 Updated KASB
Policies. 6-0, motion carried.
Tile/Carpet: Tabled
Essdack: McDaniel moved and Goodman seconded to join Essdack at the previously presented rate of
$4,500. 6-0, motion carried.
New Business
Activity Calendar: McDaniel moved and Goodman seconded to approve the activity calendar as
presented. 6-0, motion carried.
McDaniel moved and Traffas seconded to remove Dale Adams and Joshua Lanning from the school
check/signature cards and add Charles Keller. 6-0, motion carried.
Goodman moved and Grigsby seconded to removed Dale Adams and Joshua Lanning from the district
credit cards and add Charles Keller and Mandy Traffas card holders. 6-0, motion carried.
Traffas moved and McDaniel seconded to remove Dale Adams and Joshua Lanning from the Sam’s Club
membership and add Charles Keller and Amie Loreg. 6-0, motion carried.
Building Insurance: Peterson had a question about the policy. After discussion it was thought that maybe
what she was looking at was a previous deductible. Clerk, Amie Loreg stated she had emailed the
insurance company and will forward the reply when one is received.
Approval of Transfers: Goodman moved and Traffas seconded to allow Mr. Keller, Amie Loreg, clerk and
Randy Ford, auditor to make necessary transfers to close out the 2016/17 school year. 6-0, motion
carried.
Goodman moved and McDaniel seconded to go into executive session for 30 minutes for non elected
personnel with Mr. Keller and the board. 6-0, motion carried. To return to regular session at 7:50.
Traffas moved and McDaniel seconded to extend the executive session for 15 min. 6-0, motion carried.
To return to regular session at 8:05.
McDaniel out at 8:05pm
Hiland Milk Bid: Traffas moved and Peterson seconded to accept the milk from Hiland Milk for the
2017/18 school year. 4-0, motion carried
McDaniel returned at 8:07pm
Board Comments:
McDaniel mentioned that one of the buses was needing worked on before school starting. Mr. Keller
stated that he was aware and it was being taken care of. McDaniel asked how many lockers were picked
up from the school in Liberal. Mr. Keller stated that 2 blocks were picked up but since they were free to
the district he would make contact to see if we would be able to get more.
Administration: Mr. Keller commented on the summer repairs that were being done, stating that a lot of
work had been done to update the overall look and help with the color scheme idea stated at a previous
meeting. Projects remaining are to create a handicapped stall in the elementary bathroom as well as a
handicapped ramp at the south elementary door. Both are in the works but not yet completed. Mr.
Keller discussed his plans for moving rooms and offices to make better use space. He stated that local
families would be hosting 4 foreign exchange students this school year, and that permission had been
given to AD Lance Vandeveer to purchase new football helmets as there is a need with numbers. He
also commented on and asked the board what they would like to be done with surplus items that are
being stored but have no purpose or are outdated. The board was in favor of getting rid of these items
as they tried to have sales with little to no luck.
McDaniel moved and Traffas seconded to adjourn. 6-0, motion carried. 8:22pm
Meeting adjourned,
Amie Loreg
Clerk of the Board of Education 511
