June BOE Minutes
REGULAR MEETING – June 12, 2017
Minutes of the board meeting are not official until after approval at the next regularly scheduled board
meeting.
The Board of Education of USD #511 met in regular session on Monday June 12, 2017 and was called to
order by President Lynda Newberry at 6:00pm. Members present included Jolene Peterson, Tye
McDaniel, Rogena Grigsby, Eric Dark, and Roger Goodman. Guests present were Kate Hankins. Also
present was Superintendent Dale Adams and Clerk of the Board Amie Loreg.
The Pledge of Allegiance was recited by all in attendance.
President Lynda Newberry recognized guests.
Goodman moved and Peterson seconded to approve the amended agenda to include 6e. Resignation of
Shannon Swindle as Food Service Director and j. School Lockers. 6-0, motion carried.
Brett Traffas entered the meeting 6:03pm.
Dark moved and McDaniel seconded to approve the consent agenda to include the resignation of
Shannon Swindle as Food Service Director. 7-0, motion carried.
Special Education: Mr. Adams discussed talk of assessments going up for next year.
Curriculum: nothing at this time
Technology: nothing at this time
Summer Rec: The amount of summer ball games being added to the existing schedule of rec games and
summer basketball league was brought up. A board member reported a complaint of having so many
games in June and on weekends.
Transportation Log: nothing at this time
Budget Summary of Funds: Mr. Adams stated he expects that the general fund will end between
$10,000 to either the good or bad and supplemental general around $50,000 to the good. This will
mean there will be no need to transfer funds from Capital Outlay for salaries as has been done the last
two years to cover. It is not possible to give exact amounts as payrolls and bills are still being paid out of
the existing budget lines.
Wellness Center: nothing at this time
Old Business
Erate: After a discussion with Ray Howell about the erate install and purchasing equipment from
Network Computer Solutions it was determined that Mr. Howell would rather not install someone else’s
equipment. Mr. Adams said he would contact our erate consultant at SCKSEC and find out what exactly
makes a purchaser erateable.
Tile Bids: Three bids were presented to replace all the existing hallway carpet with tile. The lowest
presented was from Forsyth $ Son, Inc of Medicine Lodge for $10,292. After a discussion was held about
the pros and cons the item was tabled. Grigsby commented that she thought it might be a good idea to
get a committee together to coordinate these purchases so that the building all has the same colors and
matching scheme throughout. The other members agreed.
New Business
Mandy work as needed over the summer: Dark moved and Peterson seconded to allow Mandy Traffas
to work during the months of June and July as necessary to keep the activities account up to date. 7-0,
motion carried.
Cell Phone: A discussion was held about the school cell phone. Currently the only school phone is used
by Mr. Lanning. The question presented was should we allow Mr. Keller, incoming superintendent, to
chose his own phone and sell the phone purchased for Mr. Lanning. A discussion was held and it was
decided to allow Mr. Keller to decide what he would like to do with the school issued phone.
Essdack: During the May BOE meeting members questioned the prices of Essdack and how the company
compared to SCKESC we currently use for support services. Mr. Adams presented information on pricing
and coverage for the board. He recommended purchasing services from both service centers as they
each have their own benefits. For the 2016/17 school year, days with SCKESC were increased for
training purposes. Mr. Adams explained that if the contract was moved back to the previous amount of
days, service could be purchased at Essdack and be budget neutral while joining both centers.
Driver’s Ed: Mr. Adams informed the board that driver’s education instructor, Dennis Dickerson, was
granted a raise in line with the negotiated amounts for all certified staff.
KASB Policies: Made available for first read to board members.
Traffas moved and Goodman seconded to go into executive session for 15 minutes for non elected
personnel with Mr. Adams and the board. 7-0, motion carried.
Traffas moved and Peterson seconded to accept the resignation of Jay Adams as Ground/Maintenance
and Transportation Director. 7-0, motion carried.
Food Service: With the resignation of Shannon Swindle as Food Service Director a discussion was held
about looking into the food operating system, OPAA. The board requested advertising for the job.
Information Items: These items were added to the packet for viewing purposes only. They included: A
heat and air agreement with Eck Electric for the Wellness Center, Quote for Pur-O- Zone to refinish the
gym floors, letter from a family expressing interest in sending out of district students to school here next
year, a signed letter of intent from Katie Capps, a request for movement on the pay scale by Kristin
Schainost after obtaining the necessary 16 hours, and a summer camp schedule.
School Lockers: With the move of 6 th graders to the junior high building there are not enough lockers
available for all students to have both top and bottom lockers. The issue becomes that students have
nowhere to put their bags and coats, storing them in teacher’s classrooms. Mr. Adams reported that
Amie Loreg, clerk asked other schools if anyone was planning to sell any lockers. Liberal’s clerk
responded that they had several to dispose of and if someone was willing to pick them up the Liberal
school board would donate them. Mr. Adams, with the board’s permission will drive out to Liberal to
pick up the lockers.
Board Comments: Peterson asked if there was an update on the roof and Melton roofing talking with
the schools insurance company. Mr. Adams reported that at this time it is ongoing. He will call and
check up on the progress with the roofing company. Peterson also questioned the need for athletic
uniforms, sparked by a payment to Argonia High School for 50% of football pants that had been ordered.
Track warm ups were discussed but Mr. Adams said he thought at this time other sports programs were
in newer uniforms. Peterson asked about the install of the sprinkler at the football field as discussed in
the past. Other members stated it was probably too late to be done for this fall. McDaniel asked about
looking into the possible purchase of the property known as the practice football field that sit to the east
of the school across the road. He has been personally maintaining the property and would like to see
the school get ownership if possible and take back over the mowing.
Administration: Mr. Adams showed the board what next year’s activity calendar would look like if
graduation was moved to the Saturday of Mother’s Day weekend. He suggested moving it after the
Alumni voted to move the Alumni Banquet from that Saturday to the previous one. Approval of the
revised calendar will be added to July’s regular board meeting.
Dark moved and McDaniel seconded to go into executive session for 5 minutes for negotiations with Mr.
Adams and the board. 7-0, motion carried.
McDaniel moved and Grigsby seconded to go into executive session for 5 minutes for personnel with
Mr. Adams and the board. 7-0, motion carried.
Dark moved and McDaniel seconded to adjourn. 7-0, motion carried.
Meeting adjourned,
Amie Loreg
Clerk of the Board of Education 511
