BOE Minutes - 5/9/16
May 14, 2016
The USD 511 BOE met in regular session on May 9, 2016. In attendance were members Lynda Newberry, Brett Traffas, Tye McDaniel, Eric Dark, Jolene Peterson, and Roger Goodman. Guests present were Kate Hankins and Cindy Warren. Also present was Superintendent Dale Adams, Principal Josh Lanning, and Board Clerk Amie Loreg.
President Newberry called the meeting to order at 6pm with all in attendance sighting the pledge of allegiance. Dark moved and McDaniel seconded to approve the amended agenda to include 6d Resignations of Kate Hankins, Cindy Warren, and Phillip Sill all as junior class sponsors, and r. Recreation Donation. 6-0 motion carried.Dark moved and Peterson seconded to approve the consent agenda. 6-0, motion carried. Special Education: Goodman reported that the cooperative is switching to Skyward software, the schools assessment is expected to increase by as much as 10% for next year, and it was reported that new hires within the cooperative is still a consistent issue. Curriculum: Mr. Adams discussed renewing the school contract with the service center, state testing, teacher orders, pre/post tests being completed, and ongoing discussion with local business’ for next year’s changes.
Technology: A written report was viewed. Dark questioned a portion of the report asking for local authority to fix/access server in house. Summer Rec: Will be discussed later. Transportation Log: Mr. Adams informed the board that in order for the school to receive depreciation value on special education vehicles they cannot be more than eight years old. Budget Summary: The bus was purchased out of capital outlay. Mr. Adams spoke about his plans for accounts nearing the end of the fiscal year. Wellness Center: Nothing at this time.
Unfinished Business-
Parking Lot: A bid was presented for Cornejo & Sons, no action taken.
Carpet: Bids presented from R&S Furniture and Forsyth Furniture to tile one room and carpet those not updated last summer. R&S’s bid was for carpet tile squares while Forsyth’s was regular carpet. The board requested a bid from R&S for regular carpet. New Business-
Wellness Center: Newberry showed the board bids for a trophy case to be built for the Wellness Center. Three bids were viewed, she stated that the group who had been working to update the center as the school gym had applied for a grant through the Harper County Community Foundation, and was asking if the school would be willing to contribute as well. The board, interested in contributing, tabled the discussion to see how much, if anything, was awarded by the grant committee. McDaniel moved and Goodman seconded to hire Phil Sill at the rate of $10.00 for summer help. 6-0, motion carried. Summer School: Mr. Adams discussed changing summer school to a credit recovery for junior high and high school students who do not pass subjects during the school year. This year he is looking to start high school and hopes next year add junior high. This change would allow students to pass courses during the summer instead of having to double up on them during the school year. Mr. Adams and Mr. Lanning with monitor the students at no cost to the district. Dark moved and Peterson seconded to use summer school as credit recovery for students. 6-0, motion carried.
After Mr. Adams explained that the 6th grades current schedule has them in a couple of classes with and eating lunch with the 7th & 8th grade classes and possible ideas for room reassignments, Traffas moved and Goodman seconded to move the 6th grade to junior high and following their schedule starting 2016/17. 6-0, motion carried.
Dark moved and Traffas seconded to approve the activity bus policy presented by Mr. Adams. 6-0, motion carried. After volunteering themselves, Dark moved and Goodman seconded to appoint Newberry and Traffas to the Career Committee. 6-0, motion carried. KPERS: Mr. Adams discussed with the board changes being made for all KPERS working after retired employees taking effect July 1.P1 Group: Mr. Adams met with the financial managing group, his recommendation was to wait until more information could be obtained. Goodman moved and Dark seconded to approve the KASB membership and contract for 2016/17. 6-0, motion carried. Student Tracker: Mr. Adams explained this as a means to track students through a GPS hotspot. This type of tracking is helpful in the event of an accident, tracking not only location but individual passengers in the vehicle as well.
Dark questioned the annual fees associated. Mr. Adams said he would gather more information. Wellness Center Fire Alarm: The alarm trips due to the phone lines. The board informed him of prior discussions with the state fire marshall concerning codes in the building. Mr. Adams will look into and advise accordingly. Tabled. McDaniel moved and Goodman seconded to dispose of ITV surplus through an open sale. 6-0, motion carried.
Creation of Committee: Mr. Adams met with the rec committee about current operations. He presented the board with a state policy on the building of a committee. It was mentioned that in the last few years the rec has taken on a lot more responsibility, adding more youth sports. Currently the rec operates on donated funds from the city and school, as well as any grants awarded and entry fees. If a formal committee were to be created it would have to go to public vote. Mr. Adams closing statement was that a formal committee, at best, would create a necessary government.
Dark moved and McDaniel seconded to approve the use of bus conduct sheets as a way of tracking behavior issues on the buses. 6-0, motion carried.
Audit: The board viewed the recent audit letter sent by the state, finalizing the schools audit.
Peterson moved and Goodman seconded to donate $3000 to the rec committee. 6-0, motion carried.
Board Comments:
Dark commented on the recent community service day performed by high school students and graduation time.
Newberry commented on the creating of a supplemental duties handbook and shared with the board some of the comments regarding the seniors who applied for the Clifton Newberry Scholarships including; hands on, improvement in attitudes, raising school interest, assemblies.
Administration Reports: Mr. Adams discussed baseball, the doors at the end of the south hallway being replaced, that he is seeking bids on storm shelters. Mr. Adams reported on the recent storm damage including downed trees, pole vault mats, light pole, and the fence. He stated that a storm protocol policy needs to be set, as it was nearly impossible to keep track of students during the tornado threat with parents coming to the school and removing their children. Mr. Lanning reported on testing, senior finals, 8th grade finals, an upcoming coaches meeting, and the student handbook.
Dark moved and McDaniel seconded to go into executive session to discuss negotiations with Mr. Adams and the board for 10 min. 6-0, motion carried.
Peterson moved and Dark seconded to go into executive session with Mr. Adams and the board to discuss non elected personnel for 15 minutes. 6-0, motion carried. Dark moved and McDaniel seconded to extend the executive session for 5 minutes. 6-0, motion carried.
Traffas moved and Goodman seconded to go into executive session to discuss classified personnel with Mr. Adams and the board for 20 min. 6-0, motion carried.Dark moved and Goodman seconded to go into executive session to discuss non elected personnel with the board and Mr. Adams for 8 minutes. 6-0, motion carried. Dark moved and McDaniel seconded to adjourn at 9:58pm. 6-0, motion carried.
Clerk of the Board
Amie Loreg
