July 2018 BOE Minutes
August 16, 2018
REGULAR MEETING – July 09, 2018
Minutes of the board meeting are not official until after approval at the next regularly scheduled
board meeting.
The Board of Education of USD #511 met in regular session on Monday July 09, 2018 and was
called to order by President Lynda Newberry at 6:00pm. Members present included Jolene
Peterson, Rogena Grigsby, Shirley Barrett, Roger Goodman, Tye McDaniel, and Brett Traffas.
Guests present were Kate Hankins, Mike Campbell, and Abby Schreiner. Also present was
Superintendent Mike Sanders and Clerk of the Board Amie Loreg.
The Pledge of Allegiance was recited by all in attendance.
President Lynda Newberry recognized guests.
Goodman moved and Barrett seconded to adopt the agenda. 7-0, motion carried.
Organizational Meeting:
McDaniel nominated Newberry for board president. Traffas seconded. Nominations cease.
Motion carried, 6-1 (Newberry)
McDaniel nominated Grigsby for board vice president. Goodman seconded. Nominations cease.
Motion carried, 6-1 (Grigsby)
Peterson moved and Barrett seconded to approve Amie Loreg BOE Clerk and Mandy Traffas as
Deputy Clerk. 7-0, motion carried.
Traffas moved and Goodman seconded to approve Alan Allenbach as Treasurer. 7-0, motion
carried.
Grigsby moved and Peterson seconded to approve the Organization List with changes as
follows. 7-0, motion carried.
-Mileage from .54 to .545 to match the state average
-Mike Sanders to replace Charles Keller as the District Truant Officer, Homeless Children’s
Coordinator, Designated Agent on Idle Funds, Title VI – Title IX – Section 504 Coordinator,
Agent on Revolving Funds, Food Service Hearing Official, Title I, Title IV, and Vocational
Program Approval Administrator/Coordinator, Professional Development Committee, and Site
Council/Steering Committee.
-Five dollar increase across the board to all enrollment fees excluding those associated with
Chrombooks.
-Raise substitute wages from $85/day to $90/day and long term from $95/day to $100/day.
-Remove Lynda Newberry from BOE Negotiator and add Shirley Barrett.
Goodman moved and McDaniel seconded to approve the Resolution to Establish Home Rule by
Board Of Education. 7-0, motion carried.
Traffas moved and Peterson seconded to approve the Resolution for Rescinding Policy
Statements Found in Board Minutes. 7-0, motion carried.
Barrett moved and Peterson seconded the Resolution to Establish Regular Meeting Dates as 6
o’clock p.m. on the 2 nd Monday of every month in the Board of Education Room located at 718 N
Main Street. 7-0, motion carried.
Goodman moved and Peterson seconded to approve the consent agenda tabling item D. New
Hires. 7-0, motion carried.
Special Education –It was reported that assessments will raise this year, the Sharon Learning
Center has closed and the co-op is working to get programs established for the students
affected by the close in nearby districts. Mr. Sanders reported on Pratt asking him about the
possibility of a para using our vehicle to transport one of our students to a life skills program
being held at South Barber schools, he agreed to the request. He also reported that a part time
teacher position from last year was not filled for the upcoming year.
Curriculum - Mr. Sanders reported on a Youth Entrepreneur class that Kara Nelson will be
training for. He discussed the career pathways he is looking to establish using Mr. Fahring’s
shop time and the possible addition of a mechanics courses eventually that could service needs
of surrounding districts as well.
Cindy Warren entered 6:32pm.
Mr. Sanders discussed finding associated with the pathways, the possibility of music tutoring for
upper grades being used to give course credit.
Technology – Reviewed report.
Summer Rec – Nothing at this time.
Transportation Log – Bus inspections are scheduled, ACT 1 is waiting on a part at Yoder’s
Service, and the Charter bus will be going to Central Power.
Budget Summary – Nothing at this time.
Wellness Center – Leaks and weight room door were both repaired.
Unfinished Business
KASB Policy Updates – Traffas moved and McDaniel seconded to approve KASB policies as
recommended by Mr. Sanders – AF,BCAC,BCBG,DE,DFAC,DFE,DJB statutory, DJED (2 nd
part), DJEF, DK, DP, EBC (local law), EBC (staff member), GAAE, GAAF, GAD, GBO, IDACA,
JBE, JDD, JDDA, JDDB, JDDC. 7-0, motion carried.
Stove Quote – Barrett moved and McDaniel seconded to approve the purchase of a new stove
from the updated quote reviewed in current time. 70-, motion carried.
New Business
School Calendar - Traffas moved and Barrett seconded to approve the 2018/2019 Activities
Calendar with the following changes – Seniors last day move from May 1 st to May 3 rd (subject to
closure days), 8 th graders last day to May 14 th , December 20 th no school, and remove all high
school music events/contests due to not having a program this year. 7-0, motion carried.
McDaniel moved and Goodman seconded to removed Charles Keller as a check signer on
district accounts and add Mike Sanders. 7-0, motion carried.
Goodman moved and McDaniel seconded to close the credit card account associated with
Charles Keller and add a credit card line of $3000 for Mike Sanders. 7-0, motion carried.
McDaniel moved and Peterson seconded to removed Charles Keller from the Sam’s Card
account and add Mike Sanders. 7-0, motion carried.
Building Insurance – Mr. Sanders reported that he expects an increase from last year and has
a meeting scheduled with them.
Peterson moved and Traffas seconded to allow Mr. Sanders, Randy Ford, and Amie Loreg to
make transfers to the budget as necessary to close out the fiscal year. 7-0, motion carried.
Goodman moved and McDaniel seconded to approve Hiland as the milk provider for the
2018/19 school year. 7-0, motion carried.
Items & Comments By the Board
Peterson asked about the windows being updated in the elementary. She questioned if there
was a plan to get done the more expensive updates that were needing looked at. Mr. Sanders
stated that he would call other schools who have made updates and see what bids might be.
Barrett reported that the local city library had been presented with digitizing old annuals by a
college. They digitized years 47 through 80 and gave copies for free and offered to do others
years for $10 each.
Administration
Mr. Sanders discussed the cultural audit and Buck Institute that will take place for staff in place
of the inservice days from past. He informed the board that he will attend the budget workshop,
that the school received $700 new money from the Title VI program this year. He asked the
board’s opinion about online enrollment, discussed capital outlay mills and the revenue that
could be generated from increasing. Mr. Sanders also informed the board that he has reached
out to Black Hills Energy about the meter on the playground needing an enclosure or something
similar so children cannot play on it. He discussed the desire to purchase a waterless carpet
cleaning system in the future, the disposal of school property, that the city will be fixing the
water leak before school starts, and the league meeting that will determine if HOPL is interested
in letting Wichita Classic and Medicine Lodge into the league.
Mike Campbell reported on the summer work being done, stating that they were about 80%
done with the list created in early June. He stated that Blick Construction would be working on
bathroom, concession stand leaks and other odd jobs as well as carpet jobs being done later in
the week, and Eck Electric working on servicing units, replacing the bad breaker box, and
ordering a new window unit for the shop classroom.
Goodman moved and Peterson seconded to go into executive session for 20 minutes to discuss
specific employees pursuant to the non elected personnel matter exception, to protect the
privacy interests of an identifiable individual with Mr. Sanders and the board. 7-0, motion
carried. Meeting to resume at 8:20. McDaniel moved and Peterson seconded to extend the
executive session for 10 minutes to resume at 8:33pm.
Goodman moved and Traffas seconded to go into executive session for 5 minutes to discuss
real property pursuant to the acquisition of real property exception, to protect the district’s
financial interest and bargaining position with Mr. Sanders and the board. 7-0, motion carried.
Meeting to resume at 8:50.
Peterson moved and McDaniel seconded to approve the hire of Kara Nelson as Library Aid/YE
coordinator and Robert Adcock as Junior High and High School Social Science Teacher. 7-0,
motion carried.
Traffas moved and Goodman seconded to adjourn. 5-0, motion carried.
Meeting adjourned,
Amie Loreg
Clerk of the Board of Education 511
